Housen’s Culinary Experience Terms and Conditions

1. Definitions

|“Client” means any person who requests “Housen’s Culinary Experience” to provide/or supply food and/or beverage service. | “HCE” means “Housen’s Culinary Experience”, its employees and agents | “Terms” means these terms and conditions. | “Booking,” means any of the following:  staffed function; delivery of food and/or private event services.

2. Quotation

Following discussions of Client forthcoming Booking with HCE, the Client will receive a quote via email, which will remain valid for 30 days from the date of issue, unless otherwise stated. If the event is altered in any way it may be necessary to change the original quote dependent on the changes made.

3. Prices

a. Prices are subject to change without any notice based on the increases in cost prices from suppliers, fuel, and changes to government legislation regarding taxation and charges to business, etc.

b. All prices are based on minimum quantities or minimum spends. We reserve the right to vary published prices where minimum quantities or minimum spends have not been met.

c. All published prices are inclusive of tax, except when otherwise stated.

4. Payment methods

a. Your Private Chef accepts the following forms of payment.

i. Direct Deposit to our nominated bank account

ii. Cash at the discretion of HCE. Cash payment made prior to client booking

iii. Cheques are not accepted

5. Payment terms

a. 25% Deposit payable upon Booking to Confirm Clients Booking date.

b. Remaining Balance payable no later than 10 days before Clients Booking date

c. Any additional and/or last minute items from Clients Booking will need to be paid in full 7 days before Client booking date.

6. Deposits and booking

a. A Booking will not be considered ‘Confirmed’ until a deposit or payment has been received, and subsequently may be subject to cancellation.

b. Changes to Clients Booking can be done at any stage up to 10 days prior to the Booking date.

c. Changes to menu / beverage selection / location

d. Final numbers will need to be provided to Your Private Chef 10 days prior to the Booking date.

7. Refund/Cancellation Policy

• All bookings canceled more than 7 days before the scheduled date are eligible for a refund, excluding transaction fees and administrative costs.
• Cancellations made within 7 days of the scheduled date are not eligible for a refund
• If the number of guests decreases within the 7 days, we cannot provide a refund for those guests who are not attending.

8. Clients Responsibilities

It is the responsibility of the Client to confirm and provide the correct information to HCE about Booking details. Responsibilities include and not limited to the following:

a. Correct date & times

b. Correct address and contact details

c. Payment is received on time

d. Providing all known dietaries

e. Booking starts at the agreed time. For any extension beyond the reservation time, a fee of $25 will be charged for every 30 minutes

9. Privacy

HCE regards customer privacy as an important part of our relationship with our Clients. The following privacy policy applies to all HCE users, and conforms to Internet privacy standards.

a. Collection of Information – In order to use the HCE website, we may require information from you in order to provide the best service possible. All correspondence may also be collected and stored, particularly in regard to sales, support and accounts, including email. Any information collected by HCE is collected via correspondence from Client or Clients Company. This may be via the telephone, Email, mail, fax or directly through our website.

b. Use of Collected Information – Any details collected from HCE customers is required in order to provide you with our products and/or services, and a high level of customer service. Correspondence is recorded in order to provide service references, and to assist in our staff development.

c. Storage of Collected Information – The security of your personal information is important to us. When you enter sensitive information (such as credit card numbers) on our website, we encrypt that information using secure socket layer technology (SSL).

d. HCE follows generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it.

e. HCE does not permanently retain on file credit card details of any bookings – all details are destroyed once a payment has been made for both deposit and full balance. HCE will only retain your personal records if you specifically ask us to do so in writing due to regular repeat business. In which case you will still be issued with an invoice and receipt in all cases.

10. Dietary Requirements

It is the responsibility of the Client to ensure that HCE has details of any special dietary requirements or allergies that guests may have. The Client must either introduce such guests to the Function Staff to ensure HCE are aware of the identity of the individual and if a seated event, supply full name and table allocation for each such guest. Whilst HCE will accommodate dietary requirements where possible, no responsibility can be taken for guests with allergies that may result in serious or fatal consequences. The Client and the Card Holder indemnify HCE and its agents against any claim relating to any such person or anything relating to them, in addition to any other indemnity.

11. Miscellaneous

HCE reserves the right to charge any additional costs incurred including but not limited to car parking fees, damage to party equipment by event guests, items requested by the Client.

12. Public Liability

a. The Client shall provide a safe and suitable location for the Event, with adequate facilities, utilities, and space to perform the Services.

b. The Client shall ensure that all permits, licenses, and authorizations required for the Event are obtained prior to the Event Date, unless otherwise agreed in writing.

c. The Client and Card Holder shall not be held liable for any injury, illness, or death occurring during the Event that arises from circumstances beyond their reasonable control,including, but not limited to, unforeseen medical emergencies or unexpected deaths, unless such injury, illness, or death resulted from the Client’s or Card Holder’s negligent or deliberate actions or omissions (including failure to disclose relevant details such as food allergies or hazards at the venue). In such cases of negligence or omission, the Client and Card Holder remain liable.

d. Force majeure – HCE shall not be liable to the Client for any injury, damage, loss, delay, additional expenses or cancellation of the event that is due to circumstances beyond the control of HCE including but not limited to fire, acts of terrorism, floods, acts of God, inclement weather, strikes, lockouts, riots, civil unrest, interference by civil or military authorities or acts of war.